(Applies to all in‑person and online participants)

1. Registration & Payment

• Registration is confirmed only once full payment has been received.
• The organisers reserve the right to refuse or revoke attendance for breach of these Terms & Conditions.

2. Event Format

• The conference will be delivered as a hybrid event, combining in‑person sessions in Bristol with online participation.
• Online access links are personal and must not be shared.
• The organisers may modify the programme, speakers, or schedule without prior notice.

3. Media, Photography & Recording Consent

• Photography, filming, audio recording, and live streaming will take place throughout the event.
• By attending (in person or online), you consent to the use of your image, voice, and contributions in promotional materials, publications, social media, and future IENE communications.
• This consent is perpetual, royalty‑free, worldwide, and irrevocable.
• Online attendees acknowledge that their name, video feed, or chat contributions may be visible to others and may appear in recordings.

4. Data Protection & Privacy

• Personal data is collected for registration, communication, event access, and analytics.
• Data may be shared with service providers supporting event delivery.
• Marketing communications will only be sent with explicit opt‑in consent.
• Data will be processed in accordance with UK GDPR.
• Attendees may request access, correction, or deletion of their data.

5. Code of Conduct

• All attendees must behave respectfully toward participants, speakers, staff, and volunteers.
• Harassment, discrimination, or disruptive behaviour will not be tolerated.
• The organisers may remove individuals who violate the Code of Conduct without refund.

6. Health, Safety & Accessibility

• Attendees must follow all venue safety instructions.
• Accessibility needs should be communicated in advance so reasonable adjustments can be made.
• The organisers are not responsible for personal medical conditions, allergies, or dietary requirements.

7. Liability

• Attendance is at your own risk.
• The organisers are not liable for personal injury, illness, loss, theft, or damage to personal property, except where required by law.
• Online participation may be affected by technical issues outside the organisers’ control.

8. Intellectual Property

• All presentations, recordings, and materials remain the property of the organisers or the respective authors.
• Redistribution, recording, or reproduction of content without permission is prohibited.

9. Cancellation & Changes

• The organisers may alter the programme at any time.
• If the event is cancelled, attendees will be offered a refund or transfer.
• If the event is moved fully online, refunds will not be issued unless required by law.
• Any refund or alteration of your registration must be sent in writing (by e-mail to IENE2024@nature.cz) and will be subject to the following conditions:

Refund request

• Until August 15, 2026: refund of fee minus GBP 40 administrative charge.
• After August 15, 2026: no refund.

Name Change

• Until August 15, 2026: each name change will be charged GBP 8.
• After August 15, 2026: each name change will be charged GBP 12.

All refunds will be processed after the IENE 2026 conference.

10. Acceptance

By registering for the IENE 2026 Conference, you confirm that you have read, understood, and agree to these Terms & Conditions.